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6 Best Tools to Manage Your Recruiting Work

Sun, 30 Oct 2022

6 Best Tools to Manage Your Recruiting Work

With the current state of the job market, recruiting processes are becoming increasingly complex. As a result, many businesses struggle to find the best people for open roles.

Recruiters are always busy, and there are tons of different things to do every day. From sourcing candidates to screening resumes to interviewing potential hires, recruiters often find themselves overwhelmed with too many projects to handle.

Employers need to find innovative ways to engage with candidates. However, with the increased competition, recruiters often don't have enough time to nurture relationships with each candidate.

While we've come a long way since the days of paper applications, resumes, and interviews, most companies still rely heavily on human resources departments to find top talent.

Unfortunately, H.R. departments aren't always well-versed in modern technology, which can be problematic when finding the right person for the job.

But don't worry—we've got you covered. Today, we want to focus on the tools to help you better manage talent recruitment.

But first,

What Are Recruitment Tools?

Before we dive into the best tools to manage recruiting work, let's take a moment to discuss what exactly these tools are.

A recruitment tool is an online platform designed to make your life as a recruiter easier. These tools range from simple applicant tracking systems (ATS) to robust platforms like Taleo or Smartrecruiters.

These solutions streamline the entire hiring process by automating repetitive tasks, allowing recruiters to spend more time doing what they're great at: connecting with candidates and closing deals.

In addition to making your life easier, these tools also save you money, and because these tools connect directly to databases, they eliminate the need for costly data entry jobs.

So How Do Recruitment Tools Benefit Employers?

Well, if you're looking to fill a specific role, using a recruitment tool allows you to source qualified applicants quickly. You can even set up automated outreach campaigns to target particular types of candidates.

And once you've found the perfect fit, you can easily screen and interview them without wasting valuable time manually entering information.

Here are some other benefits of using recruitment tools:

1.They Help Manage Your Time Better

When you use a recruitment tool, you no longer have to send emails to multiple contacts asking for updates about a particular position.

Instead, you can simply log into the system and see all relevant information at once. This saves you time and helps you stay organized.

2.They Increase Efficiency

You know how frustrating it can be if you're constantly juggling between spreadsheets and emailing candidates.

Using a recruitment tool eliminates the need to print off hundreds of resumes and then sort through them later. It also lets you automate specific processes, so you never miss a beat.

3.They Save Money

Recruitment tools cost less than traditional methods. And because they connect directly to databases, you won't have to pay for expensive data entry services.

4.They Reduce Turnover

While there's nothing wrong with being selective about whom you bring on board, many employers end up losing good hires due to turnover.

By using a recruitment tool, you can reduce this problem significantly. The software automatically reaches out to past candidates, saving you precious time.

5.They Improve Communication

One of the most important things that recruiters do is communicate effectively. When you use a recruitment tool to find new talent, you'll have access to detailed analytics on every candidate.

This means you can better understand their strengths and weaknesses, making communicating with them much more straightforward.

Best Tools to Manage Recruitment Work

Now, let's get started with some of the best tools to manage recruitment work.

1.Applicant Tracking System (ATS)

An applicant tracking system (ATS) is a software solution that stores all relevant information about a candidate. This includes their resume, application history, and other documents related to their candidacy.

The goal of an ATS is to automate the entire hiring process. It should automatically pull in all relevant information, match it against company requirements, and then send it back to the recruiter.

This means less time spent searching through piles of paper files and more time spent actually talking to potential hires.

2.Virtual Assistant

Virtual assistants are freelancers who perform administrative tasks for businesses. They include things like scheduling meetings, writing emails, and managing social media accounts.

Because virtual assistants are usually located remotely, they can provide employers with access to high-quality talent at a lower cost.

3.Artifical Intelligence (A.I.)

Artificial intelligence has been around for decades. But only recently have we seen its impact become truly significant.

In fact, artificial intelligence now outperforms humans when it comes to solving complex problems.

And as technology continues to advance, we expect artificial intelligence to continue making strides.

So if you want to ensure your business stays ahead of the curve, you might consider investing in a recruitment tool that leverages artificial intelligence.

Tools like Zoom.ai and Textio can help you identify the right people for your team.


Chatbots are programs designed to mimic human conversation.

They're often used by companies to answer customer service questions or resolve common issues.

But chatbots are quickly becoming a popular way to hire top talent.

For example, Toptal uses a chatbot to screen applicants before sending them over to a recruiter.

When you use a chatbot to search for talent, you can save both money and time. You won't need to pay for expensive recruiters and won't waste hours manually screening resumes.

You can also leverage chatbots to ask questions directly to job seekers. This allows you to learn more about them and determine whether they'd be a good fit for your team.

The chatbot can be put in place at any stage of the interview process. For example, you could set up a bot to ask candidates how long they've worked for previous employers.

5.Recruitment Customer Relationship Management (CRM) Platform

A recruitment CRM helps you track every step of the hiring process from start to finish.

It keeps records of everything that happens during each stage of the process. From sourcing leads to screening resumes, to interviewing candidates, and finally, onboarding new hires.

By keeping track of this information, you'll know exactly when and why certain steps were taken. This will help you make better decisions as you move forward.

6.Job Boards

Job boards are websites that list open positions at various companies. These sites are great resources for finding job openings. However, they aren't always the best way to find quality candidates.

That's because most job boards only post listings that are already filled. So, unless you're actively looking, you won't see them.

On the other hand, there are several online platforms designed specifically for connecting recruiters with top talents, such as Toptal and Indeed.


Recruiting is an essential part of running a successful company. But it doesn't have to be stressful.

If you implement these seven strategies into your workflow, you'll be able to streamline the entire hiring process.

And once you do, you'll be able to not only attract top talent but also retain it.

At Upscale, we have years of experience helping companies find and match talents, so your company can grow.

Go to www.upscale.my and consult with us today!